Prefer an American Work Experience: Temporary Assignments in the U.S. – Tricks and Traps, Some U.S. Tax Matters You Should Know Before ‘Coming To America’!
January 2, 2023
by: Marc J. Strohl, CPA, Protax Consulting Services Inc.
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The goal of this article is to provide a comprehensive checklist of information for the foreign national person to consider prior to accepting an assignment inside the United States (U.S.). This article is not designed to teach you the technical competence required to perform self compliance; however it will certainly arm you with the required technical knowledge to determine if your U.S. Certified Public Accountant (CPA) tax preparer knows all that they should know to provide you with technically competent professional services.
U.S. Tax Residency 101:
The U.S. (and the Philippines, Eritrea) unlike all other countries worldwide, does not use a separate, distinct and/ or unique tax definition termed “tax residency” to define a U.S. resident alien, preferring instead to piggy-back U.S. immigration law concepts. Therefore U.S. persons- U.S. citizens and Lawful Permanent Residents (Green Card Holders)- are always defined as U.S. resident aliens, the additional one exception also being any non-U.S. person(s) meeting the Substantial Presence Test (SPT), are also defined as U.S. resident aliens.
Taxation in those other places:
“Tax residency” found in all other countries worldwide outside the U.S. is determined by a variety of facts-and-circumstance tests or features unique to each country’s tax system. For example, for Canada those tests would include- permanence and purpose of stay abroad, personal property and social ties, spouse, dependents and dwelling, or establishing tax residence in another country. In some cases establishing tax ties in another country becomes part of those tests or features. Some countries permit taxpayers who move from that country to become tax non-residents upon departure. Such tax non-residents of those former countries are taxed only on income earned or sourced in those former countries. Tax residence is re-established if and when the taxpayer returns to that country to permanently live and/ or work.
Consequences of Filing as a U.S. Nonresident Alien/ Becoming a U.S. Resident Alien:
All U.S. resident aliens are subject to U.S. income tax on their worldwide income, regardless of where the income is earned, the type of currency, or the geographical location of where the income is deposited.
All U.S. nonresident aliens are income taxed in the U.S., only on their U.S. source income.
The source of the income depends on the type of income. A basic premise of taxation is that the country of income source maintains the first right of taxation related to that income. However, income tax treaties usually seek to have such income taxed in the country of residence (and not the source country) to avoid a double filing compliance obligation.
State Tax Issues:
For U.S. state tax purposes, the requirements can be quite different and vary from state to state. Typically there are state-specific facts and circumstance subjective Domicile tests in addition to objective Statutory Resident tests, the main purpose of which is to catch individuals claiming a foreign state as their state of domicile. These Statutory Resident tests are typically conjoined with a 183 days of presence rule and a permanent place of abode pretext, the latter of which is state specific, subjective and/ or vague.
Additionally, some states could deem taxpayers to be continuing tax residents even while away on foreign assignments, if the ultimate intention is to return to the state after the termination of the foreign assignment (basic Domicile definition) absent of any Domicile safe harbor tests. For more information on state residency issues, please consult us separately.
The SPT- To Be or Not To Be a U.S. Resident Alien:
Individuals may be classified as U.S. resident aliens if they meet the SPT. If they fail the SPT they are automatically classified as U.S. nonresident aliens.
Under Internal Revenue Code (IRC) Section (Sec.) 7701(b)(3) individuals meet the SPT if they have at least 31 days of U.S. presence in the current year and when the following sums to 183 days or greater: 100 percent of the physical days of U.S. presence in the current year + 1/3 of the days of U.S. presence in the first preceding year + 1/6 of the days of U.S. presence in the second preceding year. To summarize SPT determination, one looks at the presence in the U.S. consisting of all days in the current year and fractions of days in the immediately preceding two-year look-back period.
For the purposes of the SPT, partial days count as full days and while fractional days add, any remaining fractional days are neither rounded up or down but simply dropped.
The SPT must continue to be met on an annual U.S. calendar tax period basis for an individual to continue to be considered a continuing U.S. resident alien year after year.
As below- Starting Date- under IRC Sec 7701(b)(2)(C)(ii), up to 10 de minimis days may be excluded from U.S. presence for the determination of the SPT start date.
Ways Out of U.S. Tax Residency- Beating the System:
Under IRC Sec. 7701(b)(3)(B), the fractional two-year look back period can be effectively negated when an individual meets the SPT to become a U.S. resident alien having less than 183 days in the current year but is in excess of the requirements using the fractional two-year look back rule in the first preceding and second preceding tax years. In such cases, these individuals will be able to file IRS Form 8840, Closer Connection Exception Statement for Aliens, claiming a “tax home” and “closer connection” to a foreign country and remain U.S. nonresident aliens.
Such U.S. domestic relief, the Closer Connection Exception, is not available in cases where the SPT is met based upon days of U.S. presence in the current year alone. In such cases, the U.S. resident alien needs to seek relief under an income tax treaty between the U.S. and the alien’s other country of residence (typically under OECD Model Article IV- Residence), generally referred to as the “treaty tiebreaker” article (see below).
However, in limited circumstances an individual’s physical days of U.S. presence may be excluded for purposes of determining the SPT, in cases where the individual is:
- exempt individuals: under IRC Sec 7701(b)(3)(D) as defined by 7701(b)(5)(A-D) a student in the U.S. on an F, M, J or Q visa, a trainee or a teacher in the U.S. on a J or Q visa or others on an M or Q visa, a professional athlete to compete in a charitable sports event (with other pre-qualifying conditions), or an individual with a medical condition;
- others: under IRC Sec 7701(b)(7) regular commuters who work in the U.S. from Canada or Mexico when in transit in the U.S. between other points for less than 24 hours, days in the U.S. as a crew member of a foreign vessel and all employees of international organizations or foreign governments.
Exempt individuals need to complete IRS Form 8843, Statement for Exempt Individuals and Individuals with a Medical Condition (and Professional Athletes), and send it to the IRS or when they have a U.S. tax return filing obligation attach it for filing with their annual U.S. tax return, either IRS Form 1040NR or 1040. In this effort the United States Citizenship and Immigration Services (USCIS) Form(s) I-20 for F visa holders and DS2019 for J visa holders will be critical to complete Form 8843.
There are EXCEPTIONS to the Exempt individual rules above for specified J and F visa holders, where:
- under IRC Sec 7701(b)(5)(E)(i) A teacher or trainee– on a J or Q visa was exempt as a teacher, trainee or student for any part of two of the last six prior calendar years. In that case in the current year you cannot exclude days of presence unless all four of the following apply as a teacher or trainee in the current year:
1) You were exempt as a teacher, trainee or student for any part of three or fewer of the prior six calendar years and 2) A foreign employer paid all current year compensation and 3) You were present in the U.S. as a teacher or trainee in any of the six prior years and 4) A foreign employer paid all compensation during each of those prior six years you were present in the U.S. as a teacher or trainee
(ii) under IRC Sec 7701(b)(5)(E)(ii) A student– on an F or J or M or Q visa was exempt as a teacher, trainee or student for any part of more than five calendar years cannot exclude days of presence, unless they establish that they did not intend to reside permanently in the U.S.
The facts and circumstances to be considered in determining if you have demonstrated an intent to reside permanently in the U.S. include but are not limited to: 1) Whether you have not maintained a closer connection to a foreign country other than to the U.S. and 2) Whether you have taken affirmative steps to change your status from nonimmigrant to Lawful Permanent Resident (Green Card Holder).
Additionally, income from personal services performed as a U.S. nonresident alien temporarily in the U.S. for a period or periods of not more than 90 days, where the compensation for such services are performed for a foreign employer and is not more than $3,000, are exempt from U.S. taxation.
Residency Starting Date:
For persons who were not U.S. resident aliens at all during the prior tax year and who meet either the above SPT or obtain a green card (green card test) their first day of presence (making them U.S. resident aliens) will be counted for U.S. residency starting purposes as:
- (for the SPT)- the first day that they enter the U.S. in the year in which they meet the SPT, excluding under IRC Sec 7701(b)(C)(i)(ii) up to 10 de minimis days of prior presence; and
- (for the Green Card Test)- the first instant of time that they land on U.S. soil with a valid issued green card, whether the green card is physically with them or not.
If you meet both the SPT and Green Card Test your residency start date is the earliest of the residency start date of the two tests, that is of the first day you were present in the U.S. during the year either under the SPT or as a Lawful Permanent Resident.
In cases where an individual’s visa status changes from exempt to a non-exempt, assuming that the individual meets the SPT thereafter, the individuals’ first day of U.S. residence should be considered the actual date that the new non-exempt visa takes effect as per USCIS Form I-787 Notification of Approval.
Residency Ending Date:
For persons obtaining U.S. resident alien status as a result of compliance with the SPT, U.S. residency continues until the tax year that compliance with the SPT ceases.
In the year of actual physical departure an individual continuing to meet the SPT is presumed to continue to be a U.S. resident alien up to December 31 of that tax year, unless under IRC Sec 7701(b)(2)(B)(i), (ii) & (iii) it is the taxpayers last day in the calendar year present in the U.S. (the taxpayer is not present in the U.S. on December 31) and the taxpayer files a “closer connection” white paper statement claiming a “tax home” and “closer connection” to a foreign country as on their actual physical date of departure. The filing is required to avoid continued U.S. residence and taxation on worldwide income.
However, there is controversy as to whether such a white paper filing is technically required, or is a “closer connection” and “tax home” more a question of fact and circumstance. Additionally, where joint taxpayers departing earlier choose to remain U.S. tax residents up to December 31 for tax minimization reasons filing married joint versus separately, the IRS has the right to step in and terminate residency on that earlier departing date citing a ‘closer connection’ status to a foreign country.
Certain Nominal Presence- De Minimis Days Excluded from Residency Start or Ending Date:
Under IRC Sec 7701(b)(2)(c), 7701(b)(2)(c)(i) and 7701(b)(c)(ii) allow in conjunction for the disregarding of certain nominal presence- up to 10 de minimis days may be excluded from U.S. presence for the determination of the U.S. residency start and end dates under SPT, when the individuals tax home is in a foreign country and they maintained a closer connection to that foreign country other than the U.S.
IRC Reg. 301.7701(b)-4(c)(1) states that days from more than one period of presence may be disregarded for purposes of determining an individual’s residency starting date or termination date so long as the total is not more than 10 days and you may not disregard any days that occur in a period of consecutive days. In essence the period of consecutive day concept, makes the application of the disregarding of up to the 10 de minimis days easy on residency start but difficult theoretically to apply on residency end.
Form 1040NR- U.S. Nonresident Alien Tax Return- Who Must File/ Exceptions/ Other/ The 1040NR Form
Who must File Form 1040NR/ Exceptions from filing Form 1040NR:
The four scenarios where a taxpayer must file Form 1040NR are:
- You were a nonresident alien engaged in a trade or business in the United States during the tax year. You must file even if:
a. You have no income from a trade or business conducted in the United States,
b. You have no U.S. source income, or
c. Your income is exempt from U.S. tax under a tax treaty or any section of the Internal Revenue Code.
However, if you have no gross income, do not complete the schedules for Form 1040NR. Instead, attach a list of the kinds of exclusions you claim and the amount of each.
- You were a nonresident alien not engaged in a trade or business in the United States during the tax year and:
a. You received income from U.S. sources that is reportable on Schedule NEC, lines 1 through 12 and
b. Not all of the U.S. tax that you owe was withheld from that income.
- You represent a deceased person who would have had to file Form 1040NR
- You represent an estate or trust that has to file Form 1040NR
Other situations when you must file Form 1040NR include:
If you owe any special taxes, including any of the following: i) Alternative Minimum Tax (AMT), ii) Additional tax on a qualified plan, including IRA, others, iii) Social Security or Medicare tax on tips or Wages that the employer did not withhold, iv) Recapture of first-time homebuyer credit or v) Write-in taxes or recapture taxes, including uncollected Social Security/ Medicare/ Railroad Retirement Tax Act tax on tips or Group Term Life Insurance and additional taxes on HSA’s.
You must also file Form 1040NR:
If i) You received HSA, Archer MSA, or Medicare Advantage MSA distributions, and ii) You had net earnings from self-employment of at least $400 and you are a resident of a country with whom the United States has an international social security agreement.
Additionally, you must file a U.S. Form 1040NR if you have received in error a U.S. tax Form(s) 1099-INT/ DIV or B reporting worldwide income (since a Form W-8BEN was not filed) so as to fix the wrongly reported income, or 1042-S reporting U.S. income only, or where the IRS requests that you file a Form 1040NR. Any time a U.S. tax form is issued, the IRS without any knowledge of the taxpayers residency status will expect to see a filing.
Exceptions from Filing Form 1040NR:
i) You were a nonresident alien student, teacher, or trainee who was temporarily present in the United States under an “F,” “J,” “M,” or “Q” visa, and you have no income that is subject to tax under section 871 (that is, the income items listed on page 1 of Form 1040NR, lines 1 through 8, and on Schedule NEC (Form 1040-NR), lines 1 through 12) or;
ii) You were a partner in a U.S. partnership that was not engaged in a trade or business in the United States and your Schedule K-1 (Form 1065) includes only income from U.S. sources that you must report on Schedule NEC (Form 1040-NR), lines 1 through 12 or
iii) Your gross income was less than $5.
Consequences of Filing as a U.S. Nonresident Alien- Forms, Forms, Forms:
The TCJA 2017 left Form 1040NR largely untouched for tax years 2018- 2019, as opposed to Form 1040. However, starting for the 2020 U.S. income tax year, Form 1040NR has been redesigned to sync aesthetically with the 2018 revised Form 1040.
Nonresident aliens file U.S. income tax returns using Form1040NR, U.S. Nonresident Alien Income Tax Return, which comprises two pages. There are 3 additional Schedules A (Form 1040-NR), NEC (Form 1040-NR) and OI (Form 1040-NR) were bifurcated from the Form 1040NR starting in tax year 2020. Effectively connected (with a U.S. trade or business) income is reported on Form 1040NR pages 1 and 2 and is taxed at U.S. regular graduated tax rates and non-effectively connected income is reported on Schedule NEC (Form 1040-NR) at the flat rate tax of 30% or as reduced by treaty. Schedule OI (Form 1040-NR)- Other Information is also included. Income effectively connected with a U.S. trade or business includes compensation income but excludes passive income. Schedule A (Form 1040-NR) contains those Itemized Deductions allowed for a U.S. nonresident alien filer.
U.S. nonresident alien filers cannot use the Head of Household filing status or the standard deduction nor all the itemized deductions afforded to U.S. resident aliens, nor can they file jointly if married. Eliminated under TCJA 2017-Additionally, the claiming of exemptions for dependents is much more difficult. Furthermore, if foreign income is reported on a fiscal period it must first be converted to a calendar year (January 1 to December 31) reporting period to be useful for U.S. reporting purposes (in the U.S., the calendar year is used as the tax reporting period).
U.S. Source Income and Effectively Connected Rules by Income Type:
Generally, U.S. income is sourced U.S. and is Effectively Connected with a U.S. Trade or Business when:
i) Interest income- when received from a U.S. resident payer, with the exception of bank deposit interest income is always U.S. source income. Generally, interest income is Not Effectively Connected (NEC) income unless it emanates from an asset or is produced by U.S. trade or business,
ii) Dividend income- that is received from a U.S. domestic corporation (U.S. payer) is always U.S. source income, and is generally NEC unless it emanates from an asset or is produced by U.S. trade or business,
iii) Personal service income- wages, salaries, commissions, fees, per diem allowances and bonuses- are U.S. source income if physically performed (workdays) in the U.S., and as such are always considered Effectively Connected Income (ECI),
iv) Income from Property- for properties located in the U.S. are always NEC income, unless an IRC Sec 871(d) election is made making the income ECI. Beginning with tax year 2018 Schedule OI (Form 1040-NR)- Other Information, sets forth item M- 1. and 2. requesting confirmation of such election IRC Sec 871(d) and whether it is a first year or prior year election,
v) Royalties, Patents, Copyrights, Goodwill, Trademarks, Intangibles- for use in the U.S. are considered U.S. source income, generally NEC income unless from asset or produced by a U.S. trade or business,
vi) Sale of Real Property located in the U.S.– always U.S. source income and always ECI,
vii) Sale of personal property– including the sale of stock, when seller’s “tax home” is in the U.S., the sale is considered U.S. source income. Additionally if the taxpayer is in U.S. more than 183 days in the calendar year and it is the sale is of U.S. personal property, then not only is the income ECI, but also the taxpayer is taxable on the sale of U.S. personal property for the entire calendar year. Same applies if the sale emanates from the sale of personal property related to an asset or is produced by U.S. trade or business,
viii) Scholarships, grants, prizes and awards- the income is U.S. source if the residence of payer is U.S., income is ECI for activities performed in U.S. if paid in the U.S.,
ix) Pension income– the portion related to U.S. performed services (workdays) is always U.S. source income, performance in the U.S. is considered effectively connected.
x) Alimony income– alimony paid by a spouse to an ex-spouse, the source of the alimony would be based upon the residence of the spouse obligated to make the payments. Eliminated under TCJA 2017 for divorce agreements entered into after December 31, 2018 or existing agreements modified after that date.
Dual-Status- When You Are Both a Resident Alien and Non-Resident Alien in a Single Tax Year:
In cases where a foreign national in the U.S. has two statuses in a single tax year, for example, when they go from a nonresident to resident status (or vice-versa) in the same U.S. tax calendar year, the foreign national is called a dual-status filer in recognition of those two statuses.
The tax return that dual status individuals must file is dependent upon their status on December 31 of that tax year. The tax return Form(s) 1040 or 1040NR must be clearly indicated at the top of the form as “Dual-Status Return”. The return covers the entire calendar year and calculates all income tax. However dual-status filers must also file a separate purely presentational statement with their tax return covering the other portion of the tax year for which they have the other status.
Form(s) 1040 or 1040NR may be used for the statement reporting period purposes indicating at the top of the form “Dual-Status Statement”. A white paper statement will also suffice for these purposes. The statement is purely presentational with the amounts covering only the statement period.
To add to the confusion there remains another IRS acceptable way to present dual-status filers, that is to have all information for the resident period on Form 1040 and all information for the nonresident period on Form 1040NR, where the income tax is calculated on each of the Form(s) 1040 and 1040NR respectively separately and added together on the return, however this approach is rarely used.
If the first method explained above is employed, to prevent any errors it is imperative that page 2 of the statement Form (s) 1040 or 1040NR always be overridden to NIL to prevent the IRS from assessing both taxes in error.
If Dual Status filers are married, they must file separately. They cannot use the Head of Household filing status or the Standard deduction. Certain itemized deductions during the nonresident period only are also not allowed-they are medical and dental, mortgage interest and real estate tax deductions.
Elections to be Treated as a U.S. Resident Alien:
First-year election– Under IRC Sec 7701(b)(4) applies to individual taxpayers who do not meet the SPT test in the year of entry, they may elect to be treated as a U.S. resident alien from the date of entry forward when:- i) they are a U.S. nonresident alien in the prior tax year, ii) they are a U.S. resident alien under SPT in the following tax year, iii) they may elect to be treated as U.S. resident aliens from the date of entry forward if during the arrival year they are present in the U.S. for 31 consecutive days and iv) from the first day of that 31 consecutive day period to December 31 the alien is present in the U.S., for at least 75% of the time, where up to 5 days of absence from the U.S. can be disregarded and treated as days present in the U.S.
This election is not available to individuals, as above, whose days were either excludable under the SPT as above as either Exempt or Other individuals, under IRC Sec 7701(b)(3)(D) as defined by 7701(b)(5)(A-D) or IRC Sec 7701(b)(7).
The election to be treated as a U.S. resident alien from the date of entry forward may benefit taxpayers with mortgage interest or other itemized deductions not allowed as deductions to U.S. nonresident aliens, or if they have foreign losses, e.g.: foreign rental losses. Also, in some cases making the election may facilitate the breaking of tax residence in their former country.
Spouse and dependents must also qualify; therefore the election must be made individually for the entire family. There is an option to do one election, with all non-minor family members signing the election.
Married election– Likewise under IRC Sec 6013(g) and (h) there exists an election for married persons to make them both full year U.S. resident aliens. This election applies to either: a) IRC Sec 6013(g) a December 31 U.S. resident alien married to a December 31 U.S. nonresident alien, which applies to the tax year made and all subsequent tax years or b) IRC Sec 6013(h) to two dual status December 31 U.S. resident aliens, which applies to the first elected tax year only. This IRC Sec 6013(h) election may only be made once in a lifetime.
This election to be treated as U.S. resident aliens for the full U.S. tax year may benefit taxpayers that can take advantage of the married filing joint tax rates, certain itemized deductions not allowed to married filing separate U.S. nonresident aliens, or if they have foreign losses, e.g.: net rental losses.
Additionally, there is opportunity in cases where this election would draw in to U.S. taxation foreign income the possibility to use either the: 1) foreign tax credit or 2) a reverse IRC Sec. 911 Foreign Earned Income, to credit out dollar for dollar or exclude this foreign income taken into taxation under this election.
If neither spouse is a December 31 U.S. resident alien, the First-year election under IRC Sec 7701(b)(4) may be used first if applicable, then the married election under IRC Sec 6013 may be elected subsequently in series.
To suspend the IRC Sec 6013(g) election- it may be i) Revoked- provided it is made by the extended due date of the tax year wished to be revoked, by white paper signed statement, or ii) Death- of either spouse beginning with the first tax year following the year the spouse died, or iii) Legal separation- under decree of divorce beginning with the tax year in which the legal separation occurs or iv) Inadequate records- as ended by the IRS.
After Residency Ends….:
The “No Lapse” Rule– Under IRC Sec 7701(b)(2)(B)(iii) if after departing and terminating U.S. tax residency in one calendar tax year, a nonresident alien returns to the U.S. and resumes U.S. tax residency (under SPT) at any time during the subsequent calendar tax year, the intervening period between non-residency and residency is deemed to be a resident period. There are worldwide U.S. income taxation reporting implications during this corresponding period.
Resumption of Residency within three years- (not to be confused with the no lapse rule)– IRC Sec 7701(b)(10)(A) provides a special rule for a U.S. resident alien who, after having been a U.S. resident alien during three consecutive calendar years and then having ceased to be a resident alien again becomes a U.S. resident alien before the close of the third calendar year beginning after the close of the first three calendar years. During this interim period, such individuals are still regarded as U.S. nonresident aliens, but they are subject to the regime of U.S. resident aliens; that is, graduated rates of taxation on all income except that generally only U.S. source income is taxed.
Sailing or Departure Permits- IRS Form(s) 1040C, U.S. Departing Alien Tax Return- and/or the shorter Form 2063, U.S. Department Alien Income Tax Statement, are used under certain conditions to obtain Certificates of Compliance (also called Departure or ‘Sailing’ Permits) for SPT non-excepted U.S. resident aliens who depart the U.S. permanently, in order to ensure that all of their U.S. tax is paid in full prior to or on departure from the U.S.
Theoretically, either of these forms should be brought to the IRS personally about 15 days, but no more than 30 days prior to departure with copies of passports, visas, two years of past filed tax returns and the most current pay stub. These items are then presented to the IRS Field Assistant Area Director. Upon approval, the IRS Field Assistant Area Director will issue the Certificate of Compliance (Departure or Sailing Permit). This Certificate of Compliance (Departure or Sailing Permit) is supposed to be furnished by the departing alien upon exiting the U.S. at the border points of exit, in addition to the payment all U.S. taxes paid to the extent owed.
The completion and presentation of the Form(s) 1040C or 2063, does not, however, relieve the taxpayer from filing their final tax return. Any taxes paid at departure would be treated as a withholding tax or extension payment on the final Form 1040NR tax return to be filed after departure (on the regular due date(s)). Theoretically, any alien that tries to leave the U.S. without a Certificate of Compliance (Departure or Sailing Permit) may become subject to an income tax examination by an IRS employee at the point of departure. The departing alien would then be required to complete income tax returns and statements and usually pay any taxes owed.
Certificates of Compliance (Departure or Sailing Permits) however, are rarely if ever obtained. Most persons leaving the U.S are fully withheld at source and may have refunds owed to them. Furthermore, IRS agents are no longer posted at border crossings (they may have been decades ago, but not currently) and there is only a slight chance that U.S.C.I.S. or U.S. Customs and Border Patrol (CBP) would know that an alien is departing the U.S. permanently for the very last time. Based upon years of practical experience regarding the preparation of Forms(s) 1040-C or 2063, the resulting Certificates of Compliance (Departure or Sailing Permits) are rarely if ever prepared, practically used or presented at border points of crossing.
Compensation of Employees of International Organizations and Foreign Governments- IRC Sec 893
An International Organization is an organization designated by the President of the U.S. through an Executive Order to qualify from the privileges, exemptions, and immunities provided in the International Organizations Immunities Act.
Under the IRS IRC Sec 893, only the compensation- including wages, fees or salaries of non-U.S. citizen employees received from a foreign government or international organization for work performed in the U.S. shall not be included in gross income and will be exempt from U.S. taxation.
The above exemption is limited by the execution and filing of the waiver provided for in section 247(b) of the Immigration and Nationality Act (I.N.A.) (8 U.S.C. 1257(b)). This waiver is obtained using U.S.C.I.S. Form I-508- Request for Waiver of Certain Rights, Privileges, Exemptions and Immunities.
Form I-508 is used by Lawful Permanent Residents and nonimmigrant statuses conferred under I.N.A. 101(a)(15)(A), (E) or (G)- to waive diplomatic rights, privileges, exemptions and immunities to maintain, acquire or obtain lawful permanent residence.
Lawful Permanent Residents in such occupations who do not waive the exemption using Form I-508 and who fail to pay their U.S. income taxes may be adjusted to I.N.A. 101(a)(15) A, G or E status.
Conversely nonimmigrants on I.N.A. 101(a)(15) A, G or E status who do not waive the exemption and who fail to pay their U.S. income taxes, may be unable to adjust status to Lawful Permanent Resident status.
Taxpayers affected by IRC Sec 893 earning other sources income, including self-employment, interest, dividends, rents, royalties, etc…within the U.S. (from U.S. sources) are not exempt income, unless affected by a U.S. income tax treaty provisions and such income must be reported on Form 1040NR- U.S. Nonresident Alien Income Tax Return. Additionally, IRC Sec 893 will not apply in the case of foreign government employees whose employment services are primarily in connection with a commercial activity.
In the case of a foreign government employee the U.S. requires that the foreign government grant an equivalent exemption to employees of the U.S. government performing services in that foreign country. Further the Secretary of State is required to certify to the Secretary of the Treasury the names of those foreign countries that grant an equivalent exemption to employees of the U.S. government and the character of the services performed by the employees in the foreign country.
Income Tax Treaties:
The U.S. and various other countries have negotiated income tax treaties based upon preset international models, one being the OECD Model Tax Convention. One purpose of the tax treaties is to avoid double taxation when the tax laws of two or more countries create a double tax situation.
For the purposes of U.S. nonresident and U.S. resident aliens alike Form 8833, Treaty-Based Return Position Disclosure Under Section 6114 or 7701(b) may need to be completed.
Special attention must be paid to the Exceptions from Reporting on Form 8833 found in IRC Sec 301.6114-1(c) most notably dealing with individuals: and in part include the reduction or modification of the taxation of income derived from dependent personal services, pensions, annuities, social security and other public pensions, or income derived from artists, athletes, students, trainees or teachers, income from an individual relating to treaty resourcing for the foreign tax credit, and where a Social Security Totalization Agreement or a Diplomatic or Consular Agreement reduce or modify the taxation of income derived by a taxpayer.
However regardless of the exceptions from reporting on Form 8833 under IRC Sec 301.6114-1(c), this will not affect reporting requirements on Schedule OI (Form 1040-NR)- Other Information- L, which is not subject to such exceptions.
Further as noted below under Other General Facts to Consider, U.S. persons must always remember that buried in all OECD US negotiated treaties are Limitation on Benefit or Savings Clauses prohibiting the application of most Treaty Articles to U.S. persons.
The following income tax treaty articles related to individuals have been highlighted as relevant to possibly providing you relief:
- Article IV- Residence: will seek to determine where persons are tax resident if they are found to be tax residents of two or more countries under the domestic tax laws of those respective countries, commonly referred to as the “treaty tie-breaker rules”.
- Article VI- Income from Real Property: typically, real property is real-estate, this article would cover in part rental income or losses. As below since the country of source maintains the first right of taxation. Most income tax treaties under Article VI will not avoid this matter, so the application of the catch-all Article XXIV is required. Or use of a foreign tax credit to avoid double taxation.
- Article X- Dividends: seeks to reduce the U.S. 30 percent flat tax or lower as per specific treaty country.
- Article XI- Interest: seeks to reduce the U.S. 30 percent flat tax or lower as per specific treaty country.
- Article XIII- Gains: covering capital gains from the disposition of assets this article seeks to reduce the U.S. 30 percent flat tax or lower as per specific treaty country. In many cases there is a catch-all provision that capital gains remain taxable only in the alienator’s state of residence.
- Article XIV- Independent Personal Services: seeks to address the taxation of income from self-employed persons.
- Article XV- Dependent Personal Services: seeks to address the taxation of income of employees. In many treaties if the compensation is paid and borne by a foreign employer and the employee is not physically present in the U.S. for more than 183 days, the compensation shall only be taxable in the employees’ state (country) of residence. In the case of foreign nationals here in the U.S., taxation would not be in the U.S.
- Article XVI- Artistes and Athletes: seeks to address the taxation of income from such persons.
- Article XXII- Other Income: seeks to address the taxation of all other income not addressed elsewhere.
- Article XXIV- Elimination of Double Taxation: seeks to invoke what is sometimes already incorporated in to pre-existing domestic tax law, the foreign tax credit. This article is a catch-all that prevents double taxation with respect to income not addressed above.
- Article XXVII- Exchange of Information: is an agreement in principle to allow the respective taxation authorities of all treaty countries to share information to help avoid tax evasion and to allow for the smooth application of domestic tax laws.
Other Income Tax Matters:
- A general tax presumption is that the country of income source retains the first right of taxation. However, treaties usually seek to have that income taxed in the country of residence and not the country of source to avoid a double income tax filing compliance obligation.
- The U.S. has conveniently slipped into most income treaties, a provision to prevent U.S. citizens and green card holders from accessing treaty benefits. That is, they file U.S. income tax returns as if the income tax treaty did not exist. This is typically referred to as a “Savings Clause” or “Limitation on Benefits Clause”.
- F, J or Q visa holders remaining as U.S. nonresident aliens, shall not include in their gross income for U.S. tax purposes compensation paid to them by a foreign employer.
- Under the IRS IRC Sec 871(i)(2)(A), while a U.S. nonresident alien, interest income derived from U.S. bank deposits is exempt from U.S. taxation.
- Under IRC Sec 871(d) an election exists to treat income from real property as effectively connected with a U.S. trade or business, therefore taxing net rental income at graduated U.S. income tax rates versus subjecting the gross rental income to a 30% flat tax or lower as per specific treaty. This election stays in effect until revoked and is made in the first year only.
Beginning with tax year 2018 Form 1040NR- U.S. Nonresident Alien Income Tax Return, Schedule OI (Form 1040-NR) – Other Information, sets forth item M-1 and M-2 requesting confirmation of such election IRC Sec 871(d) and whether it is a first year or prior year election.
- Foreign national individuals who are not eligible to obtain a U.S. social security number (since they are not U.S. citizens, nor U.S. green card holders, or do not have valid U.S. work authorization) are able to obtain a U.S. Individual Tax Identification Number (ITIN) valid for U.S. tax purposes only. The procedure is to complete and submit a Form W-7, Application for IRS Individual Taxpayer Identification Number, with the tax return remitted to the special ITIN unit in Austin, Texas for processing. Special exception rules permit no tax return filing with Form W-7.
On 11/29/12 effective starting 1/1/13 IRS IR-2012-98 made permanent interim changes released on 6/22/12 with IRS IR-2012-62, regarding ITIN application rules that were modified temporarily to protect and strengthen the integrity of the ITIN process.
As such the IRS ITIN unit now only accepts original documentation (U.S. notarized copies are no longer acceptable) or copies certified by the issuing agency or the Consular Section, of the American Citizen Services of the U.S. Embassy or Consulate for Certification or Authentication services. Further ITINs now expire after five years, however, are renewable thereafter. Further if ITIN’s are not used for three successive tax years they also expire. Additionally, IRS IR-2012-98 also reintroduced the option of Certifying Acceptance Agents (CAAs) (rules strengthened effective 7/1/10)
Many U.S. locally situated domestic IRS Taxpayer Assistant Centers (TAC’s) are able to verify and certify documentation and Form W-7 obviating the need to send original documentation to the IRS. TAC’s remain always the best way to guarantee a smooth and easy ITIN process. All overseas IRS offices have shuttered.
Also grandfathered in under IR-2012-98 were the IR-2012-62 provisions allowing spouses and dependents of U.S. military personnel and nonresident aliens applying for ITINs for the purposes of only claiming treaty benefits- using Form W-7 box a and h (not when accompanied by a U.S. tax returns), to remain under the pre 6/22/12 rule regime.
- Under IRC Sec. 121- Sale of Principal residence: – If the home is your “main home” or principal residence (defined by facts and circumstances test- where you live, where you spend most of your time, similar to domicile) in the five year window prior to sale of a principal residence the taxpayer must have: 1) owned and 2) used or lived in the home for at least two years = 24 months = 730 days for both spouses to qualify for the $250,000 per spouse exclusion of gain on sale rules.
The two years for the owned and use test do not have to be the same two years within the five years prior to sale.
Temporary absences even if rented out are counted as periods of use.
This exclusion may only be used once every two years.
If the taxpayer does not have the two years for both tests they will not qualify for the exclusion unless: they have one of three ‘primary reasons’ that includes: change in location of employment, health reasons or unforeseen circumstances.
For each of the three ‘primary reasons’ the taxpayer would look at i) specific primary reason “safe harbors” and/ or ii) individual facts and circumstances for each of the primary reason, including such factors as: close in time, owned & used at time of specific primary reason, primary reason not reasonably foreseeable, and material change in impairment of financial ability to maintain, use during ownership.
Safe harbors for a change in location of employment (focal point of this article) (where employment includes new or continuing employment or self-employment) include where the change occurred during the period of ownership and use of the main home and the new place of employment is at least 50 miles farther from the home sold than was the former place of employment.
As such a U.S. nonresident alien who moves to the U.S. and continues to maintain their foreign main home subsequently renting it out and selling it years after moving to the U.S., will still qualify under the change in location of employment primary exception as long as they have usage (versus ownership) in the five-year window prior to sale.
Obviously, the handicap for U.S. nonresidents is that although they usually meet the two year test of ownership they do not meet the test on use.
If the home is not your “main home” or principal residence or you do not meet the above tests and you have held it for more than one year, then the gain would be taxed at the long-term capital gain rate, which is currently 15% and maybe 20% for taxpayers in the 37% bracket.
Non-qualified use-In the calculation of the gain from the sale or exchange of the principal residence the pro-rata portion of the gain attributable to non-qualified use in tax years 2009 or later, where neither you nor your spouse used the property as a main home, within certain exceptions will not be excludable under the above rules.
An exception, however, to the above is any portion of the 5-year period ending on the date of the sale or exchange after the last date you or your spouse used the property as your main home. In practicality what this means is that if there is any rental use (non-qualified use) during the 5-year window prior to sale, this rental period use is NOT considered non-qualified use and the gain would not have to be pro-rata apportioned between qualified and non-qualified use.
The sale of principal residence exclusion under IRC Sec. 121 and other above information are also applicable to U.S. nonresident aliens and non- U.S. located principal residences and ‘main homes’.
Social Security and Medicare Taxes or FICA (Federal Insurance Contributions Act):
- Nonresident aliens filing Form 1040NR with a Schedule C, Profit or Loss from Business, are exempt from U.S. self-employment FICA tax on their net income from that business.
- F, J or Q visa holders remaining as U.S. nonresident aliens, are exempt from FICA payroll taxes. All other foreign nationals present in the U.S. on any other work visa type are subject to U.S. FICA taxes.
- If your country of nationality or former residence has a negotiated Totalization or Social Security treaty with the U.S. (where you are currently either employed or self-employed), there may be an opportunity to obtain a retroactive Certificate of Coverage to ensure that you continue to pay in to your home country’s social security system for a specified maximum number of years to ensure that you receive full benefit for your social security contributions on earnings in the U.S. Please visit http://www.ssa.gov/international/ to determine if such an agreement exists in your circumstances.
Marc J. Strohl, CPA is a Principal at Protax Consulting Services Inc.
He may be reached at: Tel: (212) 714-1805, Fax: (212) 714-6654
Web site: www.protaxconsulting.com